Create a detailed, integrated Project Charter to address a healthcare gap, need, or improvement at your practicum site | Homework #1 Solution
Create a detailed, integrated Project Charter to address a healthcare gap, need, or improvement at your practicum site.
Introduction
In NHS-FPX8040, you prepared a preliminary Project Charter. At that time, you may not have secured your practicum site or preceptor yet. Now that these are in place, in this course you will delve more deeply into creating a Project Charter appropriate for your practicum site’s needs. You may be able to use some of the Project Charter work you did in the previous course.
At the same time, you may find you need to completely retool your work as it may no longer be appropriate for your practicum site. This is the changing nature of doctoral projects. As we gather more information, doctoral projects change. Your ability to manage this ambiguity and change will be critical to your successful completion of your doctoral program.
In this assessment, you will create a detailed, integrated Project Charter to address a healthcare gap, need, or improvement at your practicum site. You will need to obtain input from your practicum site about how you can help to meet their needs. After submitting your Project Charter, you will receive your faculty member’s feedback on your charter’s alignment with department objectives, academic rigor, coherency, and readiness for Institutional Review Board (IRB) submission.
Preparation
Note: Use the Project Charter Template [DOCX] to complete this assessment.
To successfully prepare for this assessment, you will need to:
- Ensure that your project aligns with your practicum site expectations and the DNP expectations for doctoral projects.
- Consult this resource for guidance: Acceptable vs. Unacceptable SoNHS DNP Projects [PDF].
- Definition of Research.
- Conduct a comprehensive review of the literature to gather data that will support your identified need, intervention, and assessment “instrument(s)”:
- Focus your research on current resources available through peer-reviewed articles and professional and government websites. Current means less than five years old.
- Use these research guides for help in identifying scholarly and authoritative sources:
Instructions
For this assessment, you will populate the three parts of the Project Charter template with detailed information. Use the Project Charter Proposal Checklist [PDF] to ensure all content is included. Faculty will use the checklist to provide additional feedback.
- Part I includes these sections:
- Project Name.
- Project Site.
- Contact at Site.
- Preceptor.
- Executive Sponsor.
- Gap Analysis.
- Evidence to Support the Need.
- PICOT.
- Project Aim.
- Part II includes these components:
- Stakeholders.
- Team Leader.
- Team Members.
- Communication Plan.
- Consider questions like these in your communication strategy: Will you hold an in-person or video conference-kickoff meeting? How will you communicate with all involved parties (email, telephone, periodic meetings, project tools, et cetera)?
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- Planned Intervention(s).
- Framework.
- Proposed Outcomes.
- Part III includes these sections:
- Data Collection and Management.
- Data Analysis.
- SWOT Analysis and Business for Project.
In addition to populating your Project Charter, create a data collection sheet and submit that along with your Project Charter. A data collection sheet is a tool that is used to collect and organize data. It can also be defined as a worksheet that helps you to collect, process, and make sense of information from multiple data resources. For your data collection sheet, please create it in Excel. This will be used for collecting and analyzing your data.
Additional Requirements
- Format: Use the Project Charter Template provided.
- Written communication: Ensure written communication is free of errors that detract from the overall message.
- Font and font size: Times New Roman, 12 point.
- Citations and References: Include current scholarly and/or authoritative sources to support your ideas. Current means no more than five years old.
- Title page: Develop a descriptive title of approximately 5–15 words for your project. It should stir interest, yet maintain professional decorum. Ensure that your title page conforms to APA format.
- Reference page: Include a final reference page that adheres to APA format.
- Data Collection Sheet: Make sure you also submit the data collection sheet you created.
- APA formatting: Follow APA formatting and style guidelines for citations and references.
Project Charter
After reviewing the detailed assignment instructions in the course for each of the Project Charter components, use this template to complete your project charter, replacing the instructional text in the cells with the required information.
This is my picot question:
PICOT: For the nursing and ancillary support staff of a primary care clinic (P), how does the fall risk management protocol (I) compare to current practice (C) affect fall rate (O) over 12 weeks (T)?
PLEASE NOTE. THIS PROJECT:
- Cannot be implemented and measured until after you have IRB approval from Capella and your site if indicated. The gap analysis for the Project Charter is a retrospective data analysis. So, you cannot make your whole project a retrospective data analysis, as it is just a small part of planning the project.
- Sections need to be written in a narrative with grammatically correct sentences, unless indicated in the specific section.
Part 1 |
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| Project Charter Information | |||||||||||||||
| Project Name | Create a title for your Project Charter. Make the title specific and distinct from other projects so the reader knows the goal and wants to learn more! | ||||||||||||||
| Executive Sponsor | Identify this person by role and title (no names) and briefly describe why this person was selected (rationale for the selection). | ||||||||||||||
| Gap Analysis | Discuss the current practice for the practice problem, such as the current the policy/procedure or what is currently done. Explain the background and significance of the proposed practice problem with the organization.
Explain how you identified the “gap” or opportunity for change. Provide empirical and contextual evidence to support the gap, need, or improvement. National data and internal data at YOUR research site. This needs to be very specific and actual data. Describe the desired condition. Include your Gap Analysis tool as an appendix to this document (examples includes RCA, Fishbone, DMAIC). |
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| Evidence to Support the Need | Consider primary and secondary data sources, regulatory requirements, clinical practice guidelines, and benchmarking data to support your proposed intervention or practice change. Include 3-4 citations (published within the last five years) that substantiate the gap or problem exists and why improvement is needed. The citations need to support your proposed change in practice. | ||||||||||||||
| PICOT | Develop a problem statement (1-2 sentences): Current state, identified problem/gap and the desired or expected state. | ||||||||||||||
| Project Aim | Describe the overarching aim (goal/outcome) of the project, including the goals, the anticipated impact on the population/system/organization, why you are addressing it (importance/relevance) and pertinent background or historical information. | ||||||||||||||
Part II |
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| Stakeholders | |||||||||||||||
| Stakeholder | Identify the key stakeholders for your project. Think of key stakeholders (internal and external). This might include patients/clients, families, community leaders and organizations, health agencies, systems within the organization etc. List between 3-4 potential stakeholder members | ||||||||||||||
| Initials or ficitious name | Title, Role or Affiliation. | Connection to the project. | Potential impact (how affected). | Contribution to the project. | Barriers or anticipated challenges if any | ||||||||||
| Team Leader | Identify the team leader by initials and/or fictitious name and primary role within the organization. Be sure to complete the interactive media in Week X before completing this section. Include the following:
· Why you selected this person to lead the team. · Useful qualities this leader might leverage for success (consider emotional intelligence and communication/collaboration attributes). · Discuss how an effective leader in this context might address ethical practices, diversity, equity, and inclusion in leading the team and the quality improvement effort. · Leadership style(s) or approach(es) to be utilized. · Identify two different leadership approaches that might be utilized to lead the team. Briefly describe the approaches using 1-2 citations/references (published within the last five years) for support. · Explain why you selected these two approaches. · Think about your own experience and leaders that have been most effective. Assess when different situations might necessitate different approaches in developing and implementing your Project Charter. Provide an example of how the leader might utilize each of the approaches you selected in practice.
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| Team Members | Identify 4-6 team members (initials or fictitious name), department or affiliation and credentials or qualifications. Think about how a diverse set of individuals (demographics, disciplines, experiences, knowledge) will add to the team!
Describe each team member’s title, department or affiliation, qualifications/credentials and the rationale for inclusion and how the person contributes to the project’s success. |
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| Title | Department or Affiliation | Credentials or Qualifications | Rationale for selection/Contribution to the project | ||||||||||||
| Communication Plan | |||||||||||||||
| Develop a communication plan for each person associated with the Project Charter, e.g., Executive Sponsor, Stakeholders, Team Leader, Team members. | |||||||||||||||
| Team Member/Stakeholder. | Purpose of communication (Inform, share, engage, solicit information?). | Frequency and timing of communication. (How often, specific stages of project?) | Method of communication (consider audience, method, culture, language, inclusion). | Who is responsible for the communication to this member? (Why is it important who delivers the message?) | Potential challenges/ barriers or assets with communication (barriers, language, culture, different disciplines, best practices (cite the literature 1-2 sources as needed). | ||||||||||
Intervention and Measurement |
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| Planned Intervention | Evidence supporting the intervention needs to be provided. A minimum of five evidence- based resources required (for example, research articles, clinical practice guidelines, consensus statements). Describe the planned intervention including:
· Describe 2-3 interventions that can be applied in this practice change · Interventions identified are consistent with the synthesis of the literature. · There is logical progression from the synthesis of the literature to the practice recommendation to the proposed intervention of the project. · Defines the intervention very specifically and operationally so that anyone replicating this project could apply the same intervention. · Scope of work detailing week by week what will be done and estimated hours (include as appendix). · Appropriate appendices are included.
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Improvement Model / Framework |
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| Identify and briefly describes theoretical framework or conceptual model for improvement. Provide rationale for why the model was chosen and how it is a good fit for the project (you will be connecting this to the project intervention later in 9901). | |||||||||||||||
Proposed Outcomes |
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| Metric (What is being measured to determine success): | Outcome Measure (What is the desired outcome in measurable terms): | Process Measure (Are you doing the right things to get to the outcome? Are the steps in the process leading to the planned outcome?): | Balancing Measure (Are the changes being made causing problems in other areas?): | ||||||||||||
Part III |
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| Data Collection & Management | |||||||||||||||
| Develop a plan for the collection, management, and stewardship of the data you will collect for your Project Charter. | |||||||||||||||
| Describe the data to be collected | Who will collect it? | When will it be collected? Develop a timeline. | How will the data be stored? | How will the data be protected? Who will have access? | Consider aspects related to diversity, equity, and inclusion. Is the data stratified by gender, race, ethnicity, age, disability, socioeconomic status? How might this information be utilized to address population health, equity and health disparities? Use citations as needed to support your conclusions. | ||||||||||
| Data Anaylsis | |||||||||||||||
| · Describes project design (example: quality improvement project).
· For each outcome measure define method of analysis. · Describe the psychometric properties (reliability and validity) of any instruments, tools, surveys, or questionaires used; status of permission to use instruments. If the instrument is not public, permission to use the instrument is attached as an appendix. |
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| SWOT Analysis and Business for Project | |||||||||||||||
| Think about how this project benefits the target population, the organization, and those served. Complete the SWOT Analysis. | |||||||||||||||
| Strengths | |||||||||||||||
| Project strengths: What are the assets of the organization that will help it achieve a successful outcome, e.g., knowledge, support, resources, funding, etc.? | |||||||||||||||
| Weaknesses | |||||||||||||||
| Potential obstalces or challenges: What are the potential barriers that might interfere with success? In the past, what factos were aligned with lack of success, and obstacles to change? | |||||||||||||||
| Opportunities | |||||||||||||||
| Opportunities to facilitate project success: What are the strengths? How might these translate into opportunities for change? | |||||||||||||||
| Threats | |||||||||||||||
| Potential threats: Identify potential threats to the success of the project, e.g., competition, factors beyond your control, etc. | |||||||||||||||
